SITE POLICIES

TERMS &
CONDITIONS

Welcome to VR Pathways Inc. (“we,” “our,” or “us”). By using VRBrain™ or accessing our website, you agree to the following Terms & Conditions. Please read them carefully.

1. Eligibility & Age Restrictions

VRBrain™ is intended for individuals 13 years of age or older. By using VRBrain™, you confirm that you meet this age requirement.

2. No Medical or Therapy Advice

VRBrain™ provides educational and wellness-focused experiences based on cognitive-behavioral principles.

It is not a substitute for therapy, medical advice, diagnosis, or treatment.
Always seek the advice of a qualified healthcare professional with questions about your mental health or medical condition.
If you are experiencing a crisis, suicidal thoughts, or risk of self-harm, please call emergency services immediately.

Limitation of Liability: VR Pathways Inc. is not responsible or liable for any harm, injury, or negative outcome resulting from reliance on VRBrain™ content or from your decisions and actions after using the platform.

3. Third-Party Hardware Disclaimer

VRBrain™ runs on third-party virtual reality devices (including Meta Quest/Oculus headsets).

We are not responsible for the functionality, performance, safety, or continued support of such devices.
Users are responsible for ensuring their VR hardware is in safe working condition and used in accordance with manufacturer guidelines.

4. Intellectual Property

All content within VRBrain™, including but not limited to messaging, training material visuals, branding, and software, is the property of VR Pathways Inc. and is protected by copyright and trademark laws.

You may not reproduce, distribute, modify, or reverse-engineer any part of VRBrain™ without our prior written consent

5. User Responsibilities

By using VRBrain™, you agree to:

Use the platform only for lawful purposes.
Not attempt to hack, modify, or disrupt the service.
Ensure your VR hardware and environment are safe to use during sessions.

6. Health & Safety Warning
Using virtual reality technology may cause nausea, dizziness, motion sickness, disorientation, eye strain, or other discomfort. These effects vary from person to person. By using VRBrain™, you acknowledge and accept these risks.

If you experience discomfort, stop using the headset immediately.
Ensure you are in a safe environment free of obstacles while using VRBrain™.
Consult with a healthcare professional before use if you have a history of seizures, vertigo, or other health concerns.

VR Pathways Inc. is not responsible for any discomfort, injury, or health-related issues that may arise from the use of third-party VR hardware.

7. Recommended Use
VRBrain™ is designed for short, guided sessions. Extended use of virtual reality technology may increase the risk of eye strain, fatigue, motion sickness, or disorientation. We recommend limiting use to 20–30 minutes at a time with breaks between sessions. Users should listen to their bodies and discontinue use immediately if they feel discomfort.

8. Limitation of Liability

To the fullest extent permitted by law:

VR Pathways Inc. disclaims all warranties, expressed or implied, regarding VRBrain™ and its content.
We are not liable for damages arising from your use or inability to use VRBrain™, including but not limited to injury, self-harm, data loss, device malfunction, or psychological distress.

9. Governing Law

These Terms & Conditions are governed by and construed in accordance with the laws of the Province of Alberta, Canada, without regard to conflict-of-law principles. While VRBrain™ is available to users across North America, any disputes arising from or relating to these terms shall be subject to the exclusive jurisdiction of the courts of Alberta, unless otherwise required by local law.

10. Changes to These Terms

We may update these Terms & Conditions from time to time. Continued use of VRBrain™ after changes are posted constitutes your acceptance of the updated Terms.

11. Contact Us

VR Pathways Inc.
Email: support@vrpathways.com
Website: https://vrpathways.com

GENERAL

HARDWARE

REQUIREMENTS

General Hardware Requirements & Liability Statement

This statement (“Statement”) applies to all applications, training modules, and digital services offered by VR Pathways Inc (“we,” “our,” “us”) including, but not limited to, VRBrain™ and VR EchoPro™ (collectively “the Apps”). It outlines the minimum hardware requirements for use of our Apps and sets forth important limitations of liability.

Hardware and Connectivity Requirements

VR Headset: Our Apps are designed for use with Meta Quest (formerly Oculus). Users are responsible for ensuring they have a compatible, properly functioning headset.
Internet Connection: A stable Wi-Fi connection is required for login, updates, and analytics transmission.
Device Maintenance: Users and organizations are responsible for maintaining their hardware, including software updates, battery charging, and physical hygiene.
Environmental Safety: Users should ensure they have adequate physical space and a safe environment free of obstacles before beginning any training session.

User Responsibilities

Health and Safety: Users must follow manufacturer guidelines for VR headset use, including recommended session length, breaks, and health advisories (e.g., for epilepsy, dizziness, or motion sensitivity).
Proper Supervision: Organizations are responsible for supervising trainees and ensuring the Apps are used appropriately within their workplace or training setting.
Login Credentials: Access is restricted to authorized users. Credentials must be revoked when a user leaves an organization.

Limitation of Liability

By using any of our Apps you acknowledge and agree that:

Assumption of Risk: Virtual reality training can be physically and emotionally immersive. Users assume all risks associated with participation, including but not limited to motion sickness, disorientation, or emotional triggers.
No Warranty on Hardware: We do not manufacture, sell, or warrant VR headsets or other hardware used to access our Apps. Any issues with hardware must be addressed with the hardware manufacturer.
Connectivity Issues: We are not responsible for interruptions or failures caused by a user’s internet connection or equipment.
Indirect Damages: We shall not be liable for any indirect, incidental, or consequential damages arising from the use or inability to use our Apps or associated hardware.
Emergency Services: Our Apps are training tools only and are not a substitute for real emergency communications. In an actual emergency, users should contact local emergency services immediately.

Changes to This Statement

We may update this Statement from time to time. Updates will be posted on our website with the revised effective date.

Privacy & Data

PRIVACY &
DATA

VR Pathways Inc. (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use VRBrain™ or visit our website.

By using VRBrain™ or our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

When you use VRBrain™ or our website, we may collect:

Interactive Session Responses: Choices you make during Cognitive Behavioral sessions that guide insights.
Usage Data: Information about session completions, topics chosen, time spent, and feature interactions.
Device Information: Non-personal details such as VR headset type, software version, and performance metrics.
Email Collection: We collect your email only after you give consent.

2. How We Use Your Data

We use your data to:

Personalize and adapt VRBrain™ sessions
Track progress and provide insights
Improve app functionality, design, and stability
Deliver post-session analytics via email (if consented)

3. How We Store and Use Session Data

Account-Based Data:
Because VRBrain™ requires user sign-up, all session topic selections, and session completions, is linked to the email account provided when you register.
Individual Review:
Each user may privately review their own history and inputs through their account. This data is accessible only to the individual user and is not shared with others.
Aggregated Global Data:
We also combine and identify data across all users to track wellness trends, measure platform effectiveness, and improve features. This aggregated data cannot be used to personally identify any individual.

4. Third-Party Services and Tracking Technologies

We work with trusted service providers to help operate VRBrain™ and our website. They are required to follow strict privacy and security standards and comply with applicable laws.
Amazon Web Services (AWS): Used for secure cloud hosting, data storage, processing, and worksheet email delivery. All information is encrypted and processed within AWS environments.
Meta Pixel (via Meta Lab): We may deploy Meta Pixel through Meta Lab to better understand user engagement and measure campaign effectiveness. This tool collects non-identifiable usage only and does not capture personal information unless you explicitly provide it.
Google Analytics: Our website uses Google Analytics to help us understand how visitors interact with the site. This includes non-identifiable data such as pages visited, time spent, device type, and general location. Google may use cookies or similar technologies to collect this information.
Cookies: We may use cookies for:
- Essential functions (site operation)
- Analytics (understanding usage trends)
- Preferences (saving your settings)
  You can disable or delete cookies anytime via browser settings.

5. Data Security

We protect your information through encryption, secure storage, and access controls.

Email addresses (when provided) are stored separately from mood/session data.
We do not sell, rent, or share your personal data with third parties.

6. Children’s Privacy

VRBrain™ is not intended for children under 13.
We do not knowingly collect or store personal data from users under this age. If we become aware that data has been collected from a child under 13, we will promptly delete it.

7. Your Rights

Our privacy practices are designed to meet the requirements of applicable privacy laws. If you are located in the EU or California, you may have additional rights under GDPR or CCPA

Access: Request a copy of personal data we hold about you.
Correction: Request corrections to inaccurate information.
Deletion: Request that we delete your email address and related records.
Withdrawal of Consent: Withdraw consent for receiving worksheets or communications at any time.
Opt-Out of Tracking: Manage cookies and tracking preferences in your browser, or use opt-out tools provided by Google and Meta.
No Sale of Data: We do not sell your personal information.

To exercise your rights, contact us at support@vrpathways.com

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.”

9. Contact Us